Sec. 28-10. Contracts for professional services.
a. Small Procurements.Contracts estimated to be less than twelve thousand dollars ($12,000) in cost may be let without informal proposals, subject, however, to fair, just and equitable contract terms and conditions.
b. Informal Proposal.Contracts for professional services in excess of twelve thousand dollars ($12,000), but not exceeding seventy-five thousand dollars ($75,000) per agreement year, may be made by the Purchasing Agent informally without observing the procedures prescribed in subsection (c) of this section. Such contracts shall, unless infeasible, be based on at least three (3) informal proposals and shall be awarded based on firm qualifications, experience and responsiveness, in addition to other appropriate criteria.
c. Formal Contracts.Services of a professional nature with a value of seventy-five thousand dollars ($75,000) or more per agreement year shall be procured pursuant to the procedure prescribed herein.
1. Request for Proposals.When selecting providers of professional services, a request for proposals process shall be used. Request for proposals shall specify the deadline and place for submission, the nature of the services required, and the selection criteria to be used for awarding the contract.
2. Award of Contract.Except as otherwise provided in this chapter, the City Council shall award a contract based on firm qualifications, experience and responsiveness, in addition to any other criteria set forth in the request for proposals. The City Council may award more than one (1) professional services contract if specifically permitted in the request for proposals. In the case of contracts pertaining to information technology services that would be exempt from disclosure under the Public Records Act, California Government Code Section 6254.19, as amended, the Purchasing Agent, and not the City Council, shall award the contract based on the qualifications, experience, and responsiveness of the proposals received.
3. Rejection of Proposals.The Purchasing Agent may reject any and all proposals submitted and may, in its discretion, re-advertise for other proposals.
d. Consultant Selection for State and Federally Funded Transportation Projects.The City of Monterey hereby adopts, and incorporates herein by reference, the procurement procedures and policies set forth in the State of California Department of Transportation (Caltrans) Local Assistance Procedures Manual (LAPM), Chapter 10, as may be amended or superseded, for the procurement, management, and administration of contracts for architectural and engineering (A&E) services for federally and state funded transportation projects to ensure compliance with applicable federal and state laws and regulations, and to maintain eligibility for federal and state reimbursement. (Ord. 3638 § 2, 2021; Ord. 3624 § 2, 2020)